Office Manager/Executive Assistant

About the Company:

The company is a global electrical manufacturing company established in 1995 and has global offices in Taiwan, Japan, Korea, Singapore and the United States.  They have 2 offices in Japan (Tokyo and Osaka) and 20+  employees in Japan and are looking to grow 20% of their team in Japan.  The company has innovative technology products for B2B markets and have multiple patents on their designs and products.  They are quite well-known in the industry and have established relationships with domestic and global enterprises.  

About the Position:

This position will be based in the Osaka area (new office is in Naniwa, Osaka) and remote work is possible but not 100%.  The position will also require at least 30% travel within Japan and APAC to assist the CEO on business trips.  The main responsibility will be to arrange schedules and itineraries for the CEO and communicate with the Osaka team and the CEO on a regular basis.  In addition, the person will be required to manage the daily office operations and communicate with the team in Osaka on a regular basis.  

Other responsibilities may include:

• Responsible for office rental and maintenance, and provide administrative support;
• Responsible for top management’s visiting schedule, including coordinating travel itinerary, meetings and other related arrangements;
• Ensure smooth daily operations of the office, including equipment maintenance, material management, pantry and logistics support, etc.;
• Responsible for managing office cleaning services and liaising with building management for compliance issues;
• Coordinate and support meetings, trainings and company activities for Osaka colleagues;
• Complete other tasks assigned by the supervisor

Requirements:

• Native Mandarin speaker
• Fluent Japanese
• Business level English
• Be able to work independently but also work cohesively with a team
• Experience coordinating and booking travel arrangements
• Be willing to travel and assist on business trips

Benefits:

• Flexibile working conditions
• Reports directly to the CEO of the company
• Competitive salary and benefits
• Career growth and development